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Reporting & Accountability

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Organisations must submit a report to the club upon completing the project. Clubs should not consider further applications until they have received a report on previously funded projects.

In some cases, a funded project will be only partly underway when a recipient wants to apply for further funding for another project. In these situations, the club may request a progress report outlining how the funds have been spent so far and the plan for the future of the project, including a timeline for completion. If the project has been delayed, the organisation should provide information as to why it has not run to schedule.

Recipients should also advise the funding club of any changes in the circumstances of the project (such as what the money will be spent on, who will benefit from the funding, how they will benefit), and obtain the club’s written approval prior to making any changes.

Reporting requirements are as follows:

AMOUNT

MINIMUM REPORTING METHOD

Up to $500 (cash)

Receipt

Up to $500 (in-kind)

Letter of acknowledgement from recipient

$500 up to and including $5,000 (cash and in-kind)

Standard Funding Report

Over $5,000

Standard Funding Report + Statutory Declaration

Over $10,000

Club and benefiting organisation must enter into a funding agreement / formal contract.

Funding applicants and recipients should refer to Chapter 4 of the ClubGRANTS Guidelines for detailed information on reporting and accountability.

Resources

Standard Funding Report and Statutory Declaration Form
Funding Agreement For Clubs Exceeding $10,000