FOR Applicants

Community groups, charities and sporting teams are eligible to apply for ClubGRANTS.    

How to Apply

Category 1:

 

Applicants must apply directly to the relevant Local Committee or Local Committee Convener. Refer to the ClubGRANTS Committee Search for information about available funding in your area, application methods and deadlines. 

Category 2:

 

Applicants must apply directly to their local club, and usually submit a letter to the Board of Directors requesting funding, with details on the project’s name and purpose, amount required, and information about the community impact of the proposal. There are no opening/closing dates for Category 2 funding. For information about Category 2 funding in your area, contact your local club.

Category 3:

 

 

ClubGRANTS Category 3 is a state-wide fund administered by the NSW Government used for large-scale projects associated with sport, health and community infrastructure, with all funds provided by clubs. Expressions of Interest for the 2014/15 round of ClubGRANTS Category 3 Fund funding open on 1 September 2014 and close on 15 September 2014.

Please click here to apply for ClubGRANTS Category 3 funding.

For more information on ClubGRANTS Category 3 funding please click here or contact the contact the Office of Liquor, Gaming and Racing (OLGR) on (02) 9995 0575.

Guidelines

Pursuant to the Gaming Machine Tax Act 2001, the ClubGRANTS scheme is supported by detailed Guidelines.

The ClubGRANTS Guidelines provide information about:

  • The three ClubGRANTS categories;
  • Eligible projects and expenditure;
  • Disallowable expenditure;
  • The application process;
  • Reporting obligations for successful applicants; and
  • The roles and responsibilities of clubs and local committees.
The Guidelines are reviewed periodically by the Office of Liquor, Gaming and Racing in consultation with ClubsNSW to ensure the scheme continues to meet the needs of growing local communities.

To download the current ClubGRANTS Guidelines, issued November 2012, please click here.

Find Your Local Grant Round

Click here to access the ClubGRANTS Committee Search to find your local grant round or Local Committee Convener.

Reporting

Successful applicants are required to submit a closing report to the funding club upon completion of the project. Applicants should note that clubs and local committees will not consider further funding requests unless a report has been received. 

Reporting requirements are as follows:

Up to $500

Cash

Receipt only

Up to $500

In-Kind

Letter of acknowledgment from recipient.

$500 - $5,000

Cash or In-Kind

Standard Funding Report + Statutory Declaration

Over $5,000

 

Standard Funding Report + Statutory Declaration

Over $10,000

 

Club and benefiting organisation must enter into a formal contract. Please click here to download the Funding Agreement.

In some cases, a funded project will be only partly underway when a recipient wants to apply for further funding for another project. In this situation, the applicant may submit a progress report form. 

If the project has been delayed, the organisation should provide information as to why it has not run to schedule. 

Recipients should also advise the funding club of any changes in circumstances, such as what the money will be spent on. Organisations must obtain the club’s written approval before making any changes.


Forms and Templates

PDF Format

Excel/Word Format

2014 Category 1 Application Form - Under $1000

2014 Category 1 Application Form

Standard Funding Report Form & Statutory Declaration

2014 Category 1 Application Form- Under $1000

2014 Category 1 Application Form

Standard Funding Report Form & Statutory Declaration

Funding Agreement

N.B. Some local committees have area-specific or online application forms. Please check your local area listing on the Committee Search for more information before applying.

FAQ

Is there a deadline for applications?

There is no standard state-wide closing date for ClubGRANTS Category 1 or 2 funding.

Category 1 funding is allocated on the basis of local government areas, and Local Committees set their own deadlines, which vary from area to area. Opening and closing dates are available on Committee Search listings.

Clubs allocate Category 2 funding and while some clubs set deadlines, most accept and consider Category 2 applications year-round. Category 2 applicants should contact the individual clubs for more information.

I work for an organisation based in another state. Can I apply?

ClubGRANTS funding provides community support at a local level. Interstate projects are allowed as Category 1 funding only in the cases of:

  • services to disaster victims in other Australian states or territories (conditions apply; please consult the ClubGRANTS Guidelines);

local activities in border areas. For example, a facility located on the Gold Coast that

I am based in a council area that isn’t listed on Committee Search. Can I still apply?

Applicants in areas without ClubGRANTS clubs have two options:

  1. You may wish to apply for general funding (ie, not under ClubGRANTS) from registered clubs in your area, OR
  2. You may be eligible for ClubGRANTS funding if your project delivers benefits on a regional rather than local basis. This means you can apply to a neighbouring Local Committee or Club for funding if your project or service benefits people in that area.

Please note that the ClubGRANTS scheme is focused on supporting community organisations and activities within a club’s local area. Although applicants from outside ClubGRANTS council areas can apply under the Guidelines, preference is typically given to local applicants.

Why does the Application Form ask whether applying organisations are “non-profit” and “incorporated”?

This is to prevent for-profit organisations from applying. The ClubGRANTS scheme does not support private enterprise.

The question of whether an organisation is incorporated or not is to ensure that funding recipients can be accountable for monies received. If an unincorporated organisation wishes to apply for funding, the applicant may form a link with an incorporated organisation – such as a local Council or a larger community group – that is able to endorse or “auspice” the application, i.e. assume legal and financial responsibility for the grant.

How much funding can I apply for?
Due in part to the different sizes of ClubGRANTS eligible clubs, there is no standard limit on the amount clubs may provide. However, it is advisable for applicants to contact the Local Committee and consider the amount of funding available in their area. Local Committees and clubs are also in a position to advise on any area-specific limits on funding amounts.
Does ClubGRANTS funding have to be for a project?

Not necessarily. Eligible expenditure can take many forms, including (but not limited to):

  • one-off funding to buy equipment, such as a vehicle for an aged care centre;
  • extended or one-off staffing costs, such as training or wages for a new counsellor for a youth drop-in centre; and/ or
  • in-kind support, such as occasional or ongoing use of club facilities for meetings or other activities.

However, it is important that funding be assigned to a specific purpose. General, non-specific allocations are not appropriate, and applicants need to identify how any funding sought under ClubGRANTS will be expended.

We receive some Government funding. Does this mean we can’t apply?

The Guidelines state that “As a general rule, it is important that funding preference is not given to projects or services that can be readily assisted by an existing Government funding program.” This is meant to prevent funding of core Federal, State or Local Government responsibilities, but does not rule out funding of other programs or services with some Government involvement. For example, a project that has received a one-off grant or is only partially supported by Government funding would generally be allowable.

Schools are generally ineligible for ClubGRANTS Category 1 funding, being core budget items for State Government. However, some activities could qualify as Category 1 expenditure, for example a P & F committee running an extracurricular service that assists disadvantaged students, or an out-of-hours program for troubled students. This is because these activities go above and beyond normal State Government school funding responsibilities.

Is funding for hospitals and medical research allowed under Category 1?

Funding for buildings and equipment for in-patient care may be recognised as Category 1 expenditure in certain limited circumstances, so long as the expenditure is identified by the ClubGRANTS Local Committee to be of very considerable potential importance and value to the local community. Otherwise such grants will only be recognised as Category 2 expenditure.

Funding for medical research is not eligible as Category 1 expenditure. Grants not endorsed by the Committee will only be recognised as Category 2 expenditure.

Successfully Funded Project Examples

Below are some of the projects successfully funded in 2013 under the ClubGRANTS scheme:

The all-volunteer Bucketty and District Rural Fire Brigade received $2,200 from the Cessnock Leagues Club to install motorised roller-doors to their fire station garage.

The Ballina Lighthouse & Lismore Surf Life Saving Club received $20,000 from Ballina RSL to go towards the purchase an inflatable rescue boat used to rescue those swept out to sea.

Canterbury Hurlstone Park RSL donated $14,440 to the Kids West Western Sydney Pediatric Fund to go towards the purchase of intensive-care beds, specially modified wheelchairs and monitoring equipment for burns victims across pediatric and neonatal units across Western Sydney.

The Bankstown Sports Club and the Bankstown Trotting Club combined to deliver $95,000 to the Bankstown-Lidcombe hospital to purchase an Endoscopic Bronchoscopy Ultrasound machine (EBUS).

Emerton Public School received $34,000 from the Saint Marys Rugby League Club to run speech therapy programs for students. The School has 220 students, 50 per cent of whom come from non-English speaking backgrounds.

Auburn RSL donated $16,800 to the Royal Institute for Deaf and Blind Children to provide assistance to children with hearing or vision loss in the Auburn LGA whom identify as being from a culturally and linguistically diverse background.

The Sharkies delivered $12,000 to the Rainbow Club to fund specialised swimming lessons for local children with a disability throughout the school year.

The Cerebral Palsy Alliance received $7,550 from the John Edmonson VC Memorial Club to install ceiling hoist tracking systems for young Cerebral Palsy sufferers in the Casula area, allowing them to be transported from point to point – such as from bedroom to bathroom - within their home.

Enquiries

If, after accessing the Committee Search, you have an enquiry related to closing dates or application forms, please contact the relevant club or local committee contact.

Questions about the ClubGRANTS Guidelines and other related matters can be directed to the ClubsNSW Member Enquiries Centre.

E: enquiries@clubsnsw.com.au
P: 1300 730 001

N.B. ClubsNSW does not directly provide ClubGRANTS funding. Our role in the scheme is at a policy and co-ordination level.  Funding is provided by NSW clubs. Applications sent to ClubsNSW will be returned.