By renewing its membership with ClubsNSW, the club agrees to be bound by the following terms and conditions:

  1. The Registered Clubs Association of New South Wales (ABN 61 724 302 100), or one of its related or controlled entities (each referred to as ClubsNSW) offers a range of services to members, and by renewing its membership, the club agrees to the Membership Application Terms and Conditions, the terms in the About Our Services – Information for Members which governs each party’s rights and responsibilities when ClubsNSW provides services to a member of ClubsNSW, and the Live, Online and L&D Event Terms which sets out the terms and conditions which apply to any event that has been organised and/or provided by ClubsNSW.
  2. Annual membership subscription fees are calculated in accordance with the Registered Rules of The Registered Clubs Association of New South Wales (Rules).
  3. For clubs that do not conduct gaming, the minimum fee will be calculated in accordance with the Rules.
  4. The club acknowledges that by renewing its membership it is liable for the total annual subscription fee, however ClubsNSW may allow the club to pay the annual subscription fee by quarterly instalments.
  5. ClubsNSW does not collect or retain your online payment details. To facilitate online payments, ClubsNSW provides an online payment option via the Manage My Membership portal on its website www.clubsnsw.com.au. The payment gateway is administered by Stripe Payments Europe, Limited (Stripe), for information on Stripe we encourage you to visit their website: https://stripe.com/au.
  6. Name and credit card details provided by you will be securely contained within Stripe. For further information on data collection and storage, see the Stripe Privacy Statement.
  7. For clubs choosing to pay by instalments, the credit card details provided to pay for the first instalment will be retained by Stripe. It will be direct debited every quarter or half yearly, depending on the instalment option selected.
  8. Payments can be made by Visa, Mastercard or AMEX and will incur a credit card processing fee. If you make an incorrect payment or have any queries regarding an online payment, please contact our office by email accounts@clubsnsw.com.au or by phone during office hours (02) 9268 3000.
  9. ClubsNSW is charged an administration fee for every declined transaction. ClubsNSW may pass this fee onto the customer as a result of a declined transaction. Please note, digital products are downloadable immediately upon payment, therefore no refund can be issued for these downloadable digital products.
  10. The club agrees and acknowledges that, should any due and payable instalment of the annual subscription fee be outstanding for a period of 30 days or more, then ClubsNSW shall send the Applicant a notice requesting payment of the amount due. If the Applicant fails to pay the amount due within two months of the due date the Applicant may be removed by ClubsNSW as a member of ClubsNSW subject to the Rules.
  11. The club agrees and acknowledges that, in circumstances where it is removed as a member of ClubsNSW pursuant to paragraph 10 payment of any unpaid portion of the total annual subscription fee for the relevant year is a condition precedent to the club being re-admitted to membership of ClubsNSW in any future year.
  12. The club consents to the Independent Liquor and Gaming Authority releasing the necessary gaming machine revenue, profile and tax information to ClubsNSW for the purpose of calculating annual subscription fees for the following year as well as for compiling industry statistics.
  13. The club agrees to provide ClubsNSW with a copy of its most recent Annual Report and its Constitution, upon request by ClubsNSW.
  14. In the event that the club resigns as a member, then the club:
    a) shall be liable only for its annual subscription fees for the then current year and also for any levy the Board of Directors may make for the then current year;
    b) subject to the Industrial Relations Act 1996 (NSW), shall not be relieved from any liability for payment of any arrears of annual subscription fees or levies, unpaid instalments or other moneys owing at the date of resignation.
  15. ClubsNSW will collect and use the club’s name, address, and any other details relating to the club that are provided to ClubsNSW before and during the period which the club is a member, for any purpose determined by ClubsNSW, including without limitation:
    a) analytical and insights purposes for the benefit of ClubsNSW’s business or that of its members;
    b) to improve the services provided to members; and/or
    c) to improve the functionality of ClubsNSW platforms and technologies.
  16. ClubsNSW may collect personal information about a member club’s staff or patrons in connection with the provision of membership related services.  ClubsNSW may also disclose this personal information to third-party providers, including third-party training organisations for the purposes of facilitating training, education and related services.  Any personal information of the club’s staff or patrons collected by ClubsNSW before and during the h the club is a member, or otherwise collected by or on behalf of ClubsNSW, will be handled in accordance with the ClubsNSW Privacy Policy and Collection Notice. To the extent applicable, the club warrants to ClubsNSW that it has obtained the necessary consents from the club’s staff and patrons to share their personal information with ClubsNSW, and to allow ClubsNSW to handle their personal information in accordance with the ClubsNSW Privacy Policy and Collection Notice.