This resource explores the Registered Clubs Regulation 2025 (the Regulation) through a practical lens, using a scenario to illustrate how boards and CEOs can comply with the new requirements.
Case study: Riverbend RSL and Valley Heights Sports Club
Riverbend RSL and Valley Heights Sports Club are fictional.
Riverbend RSL is considering amalgamating with Valley Heights Sports Club to expand its community reach and consolidate resources. As negotiations begin, the board and CEO must navigate the new regulatory landscape to ensure compliance and strategic alignment.
1. Employee entitlements in amalgamations
Clause 9(2)(d)
The board of Riverbend RSL must ensure the memorandum of understanding for the amalgamation includes how the parent club will protect the leave and entitlements of employees from Valley Heights Sports Club.
Strategic impact: A club must ensure that any memorandum of understanding entered into for an amalgamation includes protection of leave and entitlements for child club employees.
2. Board appointments and eligibility
Clause 26(2)(b)
Riverbend RSL can now appoint two directors who bring a skill set the board may not currently have, for a maximum of three years, even where they do not meet the eligibility criteria outlined in the club’s constitution.
Strategic impact: This flexibility allows a board to bring in up to two board-appointed directors with targeted expertise, such as finance, legal or community engagement. Clubs must still meet the other requirements in the Regulation for these appointments, including notifying members within 21 days.
3. Volunteer secretary provisions
Schedule 1, Clause 4
Riverbend RSL may appoint a volunteer secretary to fill the position, provided a formal agreement is in place, reviewed by an independent and qualified adviser, and approved by the club board.
Strategic impact: A club can now have a volunteer secretary, provided there is a written agreement setting out responsibilities, reimbursement conditions and termination provisions, and that agreement has been reviewed by an independent adviser.
4. Executive contract transparency
Clause 10(d)–(f)
Riverbend RSL must disclose information about top executive roles, responsibilities and termination provisions entered into within the club’s reporting year. It must also disclose the aggregated remuneration of all top executives within that year.
Strategic impact: A club must prepare the required information for members in the interests of transparency. The board and top executives must ensure these disclosures are accurate and